Minnesota Affiliate of National Clinical Nurse Specialist Organization Role Responsibilities

Board of Directors (BOD) Members of the BOD are elected annually by MN NACNS members. It is preferred those elected to the board have been a member of MN NACNS for two years prior to serving on the board.

President:

  •     Presides over meetings of the Board of Directors and is responsible for setting direction of the activities of the organization in conjunction with the Board.
  •    Creates, communicates, and implements the organization's vision, mission and overall direction as laid out in the Constitution and Bylaws.
  •    Formulates and implements the strategic plan in conjunction with the Board of Directors that guides the direction of the organization.
  •    Collaborate with the secretary to develops agenda for monthly meetings, and circulates to the board members for suggestions and approves the final agenda.
  •    Leads the evaluation of the outcomes of the organization, usually completed during the January meeting.
  •    Represents the organization in civic and professional association responsibilities and activities in the local community, the state, and at the national level.
  •    Takes responsibility as entrusted by the members and in conjunction with the Board of Directors for actions to safeguard the financial solvency of the organization.
  •    Serves as the connection between NACNS and MN NACNS by attending quarterly affiliate meetings and affiliate meetings held at the NACNS conference.
  •    Responsible for yearly review of bylaws.
  •    Attend NACNS conference and organize Minnesota night out at the NACNS conference
  •    Assure Affiliate agreement is on file with NACNS.
  •    Responsible for the Mary Fran Tracy Award.
  •    Set theme and goals for the year.

 President-elect:

  •  Collaborates, assists and supports the president and the organization as needed, and accepts roles and responsibilities as appropriate and assigned.
  •  Leads membership/recruitment initiatives.
  •  Responsible for coordinating the Quarterly Newsletters.

Immediate Past-President

  •   Provides advice and leadership to the BOD regarding past practices and other issues to assist the Board in governing the organization.
  •   Supports the President and the President-elect as needed.
  •   Liaison to the MN NACNS Conference Planning Committee
  •   Manages conference communications to members and on website.
  •   Responsible for the Scholarship Award.

Treasurer:

  •   Maintains the financial records of the Affiliate
  •   Maintains full knowledge of all funds, disbursements, and securities
  •   Submits financial reports to the membership only completed once approval from the Board has been obtained.
  •   Responsible for membership dues, communication, and receipts
  •   Prepares the annual budget in collaboration with the Board 
  •   Makes recommendations pertaining to changes which may affect the financial status of the Affiliate
  •   Reports monthly (and annually) the financial status of the organization to the Board
  •   Works with Secretary to prepare and submit Tax reports and payments and non-profit status forms
  •   Prepares accounts for audits
  •   Maintains checking account (deposits fees and dues; writes checks)
  •   Distributes the P.O. Box keys to the next board treasurer with change of terms.
  •   Liaison to Conference Planning Committee.

 

Secretary:

  •  Keeps a true record of the proceedings of the meetings of the Affiliate (e.g. takes minutes at all Board and membership meetings)
  •  Convenes an ad hoc committee at the direction of the Board to review the bylaws prior to the annual conference
  •  Works with Treasurer to submit non-profit status forms
  •  Maintains electronic/paper file of minutes, bylaws, and other key documents
  •  Maintains email distribution lists for the organization
  •  Checks Affiliate email account once monthly or more often as necessary
  •  Communicates Affiliate business to membership (e.g. conference brochures, meeting notices)
  •  Post to Linked In and other social media.
  •  Liaison to the Education Workgroup
  •  Works with the Immediate Past President and Treasurer to maintain conference event information on Webpage.

 

Student-rep (NON-Voting member per Bylaws):

  •  Liaison to CNS students
  • Develops ideas for communication (e.g. writing articles, others) to the student body once per quarter 
  • Supports the Board and engages in activities related to student body, as requested 
  • Ad Hoc member of the Planning Committee- shares ideas for speakers

  •  Works with Social Media and assist secretary with social media updates.

 

Other Responsibilities to be distributed among Board members or delegates:

·         Website maintenance

·         Fundraising strategies

 

                      Date Review
                     Changes:

      June 17, 2017       

         Moved PO box keys from the president to the treasurer responsibility     

   Added to the Immediate Past President the role of being Liaison to the MN NACNS Conference Planning Committee         

     Behind Student Representative the statement: Non-Voting member per Bylaws was added

                    November 8, 2017
      Added “It is preferred those elected to the board have been a member of MN NACNS for two years prior to serving on the board.” Since this statement was removed from the Bylaws
       Added to the President serves as the connection between NACNS and MN NACNS by attending quarterly affiliate meetings and affiliate meetings held at the NACNS conference.        

 October 4, 2018

  Under the President Section added the following: Responsible for yearly review of bylaws., Attend NACNS conference and organize Minnesota night out at the NACNS conference, Assure Affiliate agreement is on file with NACNS, Responsible for the Mary Fran Tracy Award and Set theme and goals for the year.

Under the President elect added: Coordinating Quarterly Newsletters

Under the Treasurer removed the following statement: prepares and maintains budget information.  Added Submits financial reports to the membership only completed once approval from the Board has been obtained, Responsible for membership dues, communication, and receipts, Liaison to Conference Planning Committee.

Under the Secretary added the following

 Post to Linked In and other social media, Liaison to the Education Workgroup, Works with the Immediate Past President and Treasurer to maintain conference event information on Webpage

Under the Student section added the following: Ad Hoc member of the Planning Committee- shares ideas for speakers,  Works with Social Media and assist secretary with social media updates.

 

The Minnesota Affiliate of the National Association of Clinical Nurse Specialists is a 501(c)6 non-profit organization. 

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